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Congratulations on your decision to use Public ShareFolder.
This part of this manual describes the installation procedure for Public ShareFolder. Please take the time to carry out the installation according to the instructions.
If you should have any questions which this helpfile does not cover: You can visit us on the Internet: http://www.public-shareware.us
As well as the most recent information, you will find answers to the most frequently asked questions in the FAQ file. There is also a discussion forum which you are free to join.
Or you can send us an e-mail, to the following address: support@public-shareware.us
We will be happy to answer any questions on our product and partnerships, and on Outlook® programming generally.
Tel.: +1 206.932.6618
Fax: +1 206.938.7941
The unlicensed version (demonstration or test version) of the Public ShareFolder can used for 10 Users. Every 4 hours you have to restart the Public ShareFolder Server program. Be sure that all connected Outlook® clients are disconnected if you restart the Public ShareFolder Server program.
Will you do us a big favour? We are not a hotline for Outlook®. We may give you the impression that we are real Outlook® professionals,
and relatively speaking that may be so in certain respects, but there are people who know a lot more about Outlook® than we do.
If you have general questions on Outlook®, you can run a search in Google. Also Sue Moshers site www.slipstick.com could give you support.
Or you can simply take a look at the Microsoft® newsgroups. The best one is: news:microsoft.public.outlook
Your Public ShareWare team
It is therefore immaterial whether a Public ShareFolder network is used by a company with 2 or with 60 Outlook® users.
A network with 400 users was also successfull installed, tested and purchased.
Windows® versions:
Outlook® versions:
Windows® versions:
Outlook® versions:
Outlook® 98 and Outlook® 2000:
An Outlook® (not Outlook® Express!!) installed and configured in Corporate and Workgroup mode on the PC/Server, which you are using or which you are going to use as central PC/Server.
Outlook® 2002/2003/2007:
An installed and configured Outlook® (not Outlook® Express!!) on the PC/Server, which you are using or which you are going to use as central PC/Server.
as well as
a. a pencil and paper, and
b. about 45 minutes e.g. for the installation of Public ShareFolder in network with 5 users.
As various network variants are possible, this manual describes the individual steps that are required for a typical server/client installation of Public ShareFolder.
The problem-free exchange of information must be guaranteed.
Networks:
Consider for the Public ShareFolder server installation the references at topic 1.2 system requirements
Note:
If a firewall has been installed, this must be set up in such a way that the DCOM-Protocol is not blocked on the intranet.
The mode of installation can be checked in Outlook® by way of...
Help => About Microsoft Outlook
The installation mode can be changed by way of...
Tools -> Options -> Mail Services -> "Reconfigure Mail support"
Important!
When changing the mode, you will be asked to insert the installation CD. So please have this ready to hand.
Outlook® has to be installed in Corporate or Workgroup mode.
If you are using Outlook® XP (2002), this reorganization is not necessary. The modes have been unified in Outlook® XP (2002). You don't need to change settings under Outlook® 2002 (XP).
After changing the setting the following dialog box is displayed after choosing Tools -> Options:
There should be at least one "Personal folder" and the "Outlook Address Book" entered here.
We will explain in the following pages how to install and configure Public ShareFolder.
Comprehensive information, help with the configuration and advice on the differences between the two IMO (Internet Mode Only) and CW (Corporate or Workgroup) can be found on the webpages of Microsoft®.
We hope you will excuse us for assuming that the user is familiar with Outlook® and so acquainted with these differences.
To provide lengthy support on this point in the present manual would far exceed the available space.
Important note:
By server we do not mean a domain controller like the NT or Windows® 2000 server, but the Public ShareFolder (POL) POL32.exe program.
The Public ShareFolder server will be installed on the Outlook® PC to which access is to be had, and which is therefore centrally available.
The local (.pst) here becomes a public folder. In this case the client no longer needs to be installed, as the central Outlook® program has access to its own (.pst) file and is already linked by way of the personal folder.
The following considerations therefore apply:
Outlook® must be installed and configured on every computer.
Only after Outlook® has been installed and configured should you install Public ShareFolder.
Otherwise you will not get a connection.
Under Windows® 2003 Server Service Pack 1 please notice FAQ No. 36.
Particularly the Service Pack 1 introduces a new DCOM-Group, which makes manual settings necessary.
Later we will need the name from the Server PC.
You will find the name under Workplace (right mouse button properties), Network identification:
Please note the name; you will need the name later.
Proceed to install the server components of Public ShareFolder as follows:
Start the program "PSF-Server-Setup.exe" with a double-click:
If you would like to install the program in another directory than in the default one, then you can change the directory with this dialog box.
The directory C:/Program Files/Public ShareFolder/Server is the standard default.
Confirm your entries with Enter
Confirm further requests with Enter
At the end of the server installation the following dialog box will appear:
Now the Administration surface of the "Public ShareFolder" program appears automatically:
Before we deal with the Administration we must make sure that the server is automatically started after a new start. Click on "Settings" and activate in the following dialog box the "Startup-Option":
If, contrary to expectations, the server has not started you can start it manually with
After the start of the server components the symbol of the Public ShareFolder Server will appear in the task bar:
Click first under "Selected user" on the button "Create new" - anything else will help neither you nor us.
The following dialog boxes will appear activated for you to fill out:
 |
Important: You will need the entries from the fields:
"User" and "Password"
later for the client installation |
The password has nothing to do with the password for logon in Windows®, you can choose it freely.
You will need the user and the password later in the client installation.
The "Display name" will appear later in the window of the Public ShareFolder Administration program so that you can see which user has been set up and which accesses the Server Outlook®, that is who is "Online" at the moment.
Only the "User" field is a mandatory field. If you don't fill this out (or enter a user that has been used already), the "Save" button won't be activated.
All fields are independent of the Windows® logon. They don't need to agree with each other.
Please make a table like the example shown here in which you repeat exactly the entries for the User name and Password.
Please pay attention to upper and lower case capitalization.
| User | First name | Last name | Displayed | Name | Password |
Please test the installation first of all with a computer and a User!
Believe us it is astonishing how many users think that they of all people haven't made a mistake. Please do us and yourselves a favor and note down your user data.
After you have set up a user the following self-explanatory dialog box will appear:
You can now enter further users or not, as you wish.
The Server now updates all entries fully automatically and adds the user.
Afterwards you can no longer change the entry: "User".
All folder files (PST) should be enabled for all users in the first installation.
You will recognize this on the following picture at the highest folder layer:
If this is not the case, you can change it as follows:
Activate the highest displayed folder layer with a mouse click, then a mouse click with the right mouse button and the menu will appear:
"Share this folder (all users)"
With a mouse click (left mouse button) you activate the enabling of this "Personal Folder".
The icon has now changed. Whilst here a lock (locked) was shown the following icon now appears:
 |
Folder enabled (for all users) |
 |
Folder blocked (for all users) |
 |
Folder may not be enabled (e.g. IMAP-Folder) |
Why you need this function:
Imagine an office with 5 people in it, without a server or a PC that functions as a server.
One PC (e.g. secretary's office) should now be used as the central Outlook®.
This would mean that the user of this PC no longer has his own "Personal Folder".
Of course a second "Personal Folder" can be added and this can be shared - this seems to be the best solution -
but how can the Personal Folder of the user really be protected?
A second profile can be set up, also with a "Personal Folder" and "Outlook Address Book" but it is easier with this function. A connection is no longer offered by the client if the
Personal Folder is blocked. One mouse click and that's all there is to it.
Pure security.
(The load on the server is also relieved by the blocking of folders as such folders must no longer be monitored for changes by the server.)
Note: Without any settings each user has full access at first.
There is a very wide variety of settings for the user rights.
A green tick means that the user has been allocated the right for a folder, a red cross means that he does not have this right.
As several users can be selected at the same time with the "Ctl" key ambiguity can arise when there are different users.
One user has been allocated a right another hasn't. Then both users are selected together. Which right is valid now? In this case a "?" is shown until both of the users selected are allocated or refused a clear right.
With the help of the following identification code the administration of rights is split into two parts:
the identification code "M" after the first letters stands for message and the letter "F" for Folder. In detail these identification codes mean:
Message:
Folders:
In contrast to the way Microsoft® usually awards rights Public ShareFolder has restrictive rights i.e. if there is something a user may not do then it must be entered here; that it is explicitly forbidden.
"Mouseclick does also change rights in subfolders":
Rights are not inherited with the field "Mouseclick does also change rights in subfolders". Inheriting rights (as in Microsoft®) is not supported in "Public ShareFolder" because it can lead to confusion if in a sub-folder a different right should be valid than a right that was inherited in a folder at a higher layer.
The field: "Mouseclick does also change rights in subfolders" to be more precise alleviates the administration so that rights that are valid at the higher folder structure are also adopted at the lower ones.
If a different right is valid in a sub-folder than in the higher folder layer above it just remove the tick and you can adjust the rights administration independently from the rights administration of the higher layer without the removal of the tick changing anything. We think that after your have tried it once or twice you will know what to do. Too many explanations are sometimes confusing.
A corresponding logic that blocks or enables rights mutually will be programmed in the future (situation March 2004).
Discard:
The rights are NOT adopted immediately. You can take your time with the rights administration. Only when the changes are saved are they activated for the user too.
If you get muddled up with the rights administration you can restore the previously secured condition before saving with the "Discard" button. The entries which you have not so far saved will be discarded (returned to their previous state).
Save:
The button that decides everything. After you have clicked "Save" the rights for the user are activated. This can last several minutes as Outlook® does not take over the rights "just in time". In the same way that the Exchange® Server from Microsoft®, (Outlook® qualified), adopts rights and changes with a delay so Public ShareFolder is nothing different. Outlook® updates certain settings, in this case the rights, only after several minutes, according to how often the Outlook® clients on the server ask questions, what updates there are and how often the server gives an answer. The only sure thing is that the rights function correctly.
Refresh:
The folder list is not automatically updated.
Always bear in mind that the folder hierarchy shown need not be the currently valid one. Before you want to change the rights after the computer has been running for a long time please "Refresh" once.
Licence:
The button goes without saying and we too cannot live from just dry bread. Without a license number the server switches itself off every 4 hours automatically. After a new start it is available again in the network, again for 4 hours. So get yourself a license from SDMD GmbH and click on the license button. Enter the license details and away you go!
Close:
The button does in fact close the server but if there is still a user "online" the server remains active in the background until the last user has closed his Outlook®. If therefore a user (preferably the managing director) is writing a long Mail he can write it to the end and need not start again from the beginning. The server can, nevertheless, be completely switched off with the "Task Manager" but this should be avoided.
Connected:
With the help of the "green dot" next to the users we can see who is still "online". No dot means "not connected to the Public ShareFolder Server".
In addition you can see at the foot of the dialog box the indicator of how many users are connected (online) and if they are using a licensed version.
Extra built-in dialog boxes:
Without clicking on the "Save" button nothing will happen in this dialog box.
So that you don't forget it this dialog box appears. This is because only saved entries are activated. Therefore the same applies as with Windows®: don't forget to "Save".
After saving there is a check of how many changes have been made and how many have been saved. This is just a check for you and also for us because if differences arise then something is wrong and you will certainly get in touch with us.
Help:
Here you will find this wonderful handbook and the respective paragraphs which will hopefully give you good support.
If not: criticism please to webmaster@publicshareware.com
The server installation is herewith concluded.
Proceed with the installation of the Client components of Public ShareFolder as follows:
Start the program PSF-Client-Setup.exe with a double-click.
If you would like to install the program in another directory than in the pre-set one then you can change the directory with this dialog box.
The Standard installation is created in directory "C:/Program Files/Public ShareFolder/Client"
Confirm your entries with Enter
Confirm further requests with Enter
At the end of the server installation the following dialog box will appear:
Please restart the computer.
Please pay attention to the note that Outlook® 97/98/2000/2002/2003/2007 must be installed on this PC and that this must be configured with a personal folder (PST) and an Outlook Address Book.
Open your Outlook®.
We have already explained the configuration of Outlook® 98 and 2000 in Workgroup mode.
In the menu bar in your Outlook® you will now find the entry "Services" under "Tools".
If you see "Accounts" you are in the wrong mode. In this case go back to point 1.3.3
Dialog box Outlook® 98 and 2000:
Then the following dialog box appears under Tools/services:
Click here please on add, then the following dialog window appears:
Add here the service "Public ShareFolder". The following dialog box will appear:
Then enter the name of the PC / server in which "Public ShareFolder Server" was installed as well as the name of the user.
Before you click on "List" you must be sure that the "Public ShareFolder Server" is in fact "On", the data file (PST) is not "by chance" blocked, it guarantees the right user entry with the right password.
If you now click on "List" the available data files which you can access will appear.
Confirm your choice with "OK"
The following dialog box will appear:
Confirm this field with "OK"
Now the moment of truth has come: An extra folder is now shown in your Outlook® (provided you have also activated the folder list in Outlook®):
The following extra entry will now appear in your Outlook®:
If you now click on the "+" symbol the folder will now come up as follows:
This folder is identical with the Outlook® folder on the server PC. The items which you enter here are fully available to every other client that you install.
Now open your Outlook®.
In the menu bar in your Outlook® choose the Entry "File/Data file management"
The following dialog window will appear:
Click here on add, and the following dialog window will open:
Please add "Public ShareFolder" here and the following dialog window will appear:
Then enter the name of the PC / server in which "Public Server" was installed as well as the name of the user.
Before you click on "List" you must be sure that the "Public Server" is in fact "On", the data file (PST) is not "by chance" blocked, it guarantees the right user entry with the right password.
If you now click on "List" the available data files which you can access will appear.
Confirm your choice with "OK"
The following dialog box will appear:
Confirm this field with "Close".
Now the moment of truth has come: An extra folder is now shown in your Outlook® (provided you have also activated the folder list in Outlook®):
The following extra entry will now appear in your Outlook®:
If you now click on the "+" symbol the folder will now come up as follows:
This folder is identical with the Outlook® folder on the server PC. The items which you enter here are fully available to every other client that you install.
Now open your Outlook®.
In the menu bar in your Outlook® choose the Entry "File/Data File Management"
The following dialog window will appear:
Click here on Add, and the following dialog window will open:
Please add "Public ShareFolder" here and the following dialog window will appear:
Then enter the name of the PC / server in which "Public ShareFolder" was installed as well as the name of the user.
Before you click on "List" you must be sure that the "Public ShareFolder" is in fact "On", the data file (PST) is not "by chance" blocked, it guarantees the right user entry with the right password.
If you now click on "List" the available data files which you can access will appear.
Confirm your choice with "OK"
The following dialog box will appear:
Confirm this field with "Close".
Now the moment of truth has come: An extra folder is now shown in your Outlook® (provided you have also activated the Folder List in Outlook®):
The following extra entry will now appear in your Outlook®:
If you now click on the "+" symbol the folder will now come up as follows:
This folder is identical with the Outlook® folder on the server PC. The items which you enter here are fully available to every other client that you install.
Microsoft®/Outlook®:
Development - Engine by VIPcom GmbH
Rüdesheimer Straße 7, 80686 München
© Copyright:
SDMD GmbH
Musilweg 3
D-21079 Hamburg
SDMD FINAL USER LICENSE CONTRACT FOR SOFTWARE
IMPORTANT - PLEASE READ CAREFULLY
This SDMD Licence Agreement ("SDMDEL") is a legal contract between you, either as natural or legal person, and the SDMD Ltd., Hamburg ("licensor") for the above named SOFTWARE PRODUCT. The SOFTWARE PRODUCT includes Computer software, the appropriate media, printed materials, as far as existing, as well as possibly "on-line" or electronic documentations. In that you install the SOFTWARE PRODUCT, copies or uses otherwise, You declare yourself in agreement to be bound this "SDMDELs" by the conditions. If you don't agree of this "SDMDELs" to the regulations, you are not justifiable to use the SOFTWARE PRODUCT.
The SOFTWARE PRODUCT becomes as well as through copyright laws and international copyright contracts protected also as through other laws and agreements about intellectual property. The SOFTWARE PRODUCT is not sold but is not licensed.
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The SOFTWARE PRODUCT is property of the licensor and protected through copyright laws, international contracts and other national legal rules.
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The licensor is not for any damages, damages from escaped profits, business interruptions, are fully implied liability-y for losses of commercial information, data or other financial losses, that are created on the basis of the use of this software, even if the licensor was informed about the possibility of such a damage. In any case, the liability of the licensor is limited on the amount, that the acquirer actually paid for the product and is limited in time for 12 month, beginning with the day you received the license number . This exclusion is not applicable to damages, that were caused by resolution or coarse negligence on sides of the licensor. Also, claims, that are based on inalienable legal rules about the product liability, remain untouched.
Compensation
You/they are liable for all damages on the basis of from copyright injury, that occurs for the licensor from an injury of these contract regulations.
Fulfilment place, valid right
Fulfilment place is Hamburg. It is worth the right of the Federal Republic of Germany.
As far as individual regulations of these contract conditions are ineffective or become, the legal effectiveness of the remaining regulations should not be touched from this. The one, legally allowable regulation or handling should be valid instead of the ineffective regulation, that the striven for purpose legally and economically so near as possible comes.
If you have any questions about this contract or would like to sit down in connection for any reason with the licensor, then, you please apply yourself:
SDMD Ltd.
Systemhaus Digitale Medien Designer
Musilweg 3
21079 Hamburg
email: info@publicshareware.com
http://www.publicshareware.com
This serves later support under most different surroundings. This is a component of the SDMDEL and is acknowledged by the license taker with Read/Accept of the SDMDEL.
This is applicable also to test versions.
© Copyright of SDMD Ltd. Hamburg,
Public ShareFolder
© Copyright 2000 - 2006 Microsoft® Corp.
Microsoft® and Outlook® are registered trademark of the Microsoft® Corp.
All other trademarks are property of the respective manufacturers.
All rights reserved.
